Intelligent Enterprise

Xerox has introduced a package of software, hardware and services for converting documents in physical filing cabinets into electronic files that can be searched by name, category and type.

The DocuShare Virtual Filing System was launched this week at the AIIM International Exposition and Conference in Philadelphia. The new offering comprises assessment services to build a conversion strategy, scanning technology, software and user training.

The software used is DocuShare 6.5, an upgrade of Xerox's content management system, which can store more than 50 million and supports intake of up 1 million imaged documents per day.

Organizations that are using Xerox's latest paper-to-digital conversion system include the Manteca Unified School District in California, which eliminated 200 filling cabinets to save an about $300,000 in storage costs, according to Xerox.

The U.S. Pretrial Service in Los Angeles, a division of the U.S. District Court, eliminated 12 filing cabinets of legal case file information, and the city and county offices of Honolulu sped up the processing of 75,000 absentee voter ballots by electronically storing signatures inDocuShare for retrieval during the authentication process, Xerox said..

Xerox plans to start offering the DocuShare Virtual Filing System in North America in June. DocuShare 6.5 is available on Windows in North America. A worldwide roll out and support for other platform is scheduled to start in June. Customers on a maintenance contract will receive the upgrade at no additional cost.

Xerox introduced DocuShare 6.0 about two years ago at AIIM. Since then, Xerox has doubled the number of images the software can bring from capture systems into the repository. In general, software includes management and long-term retention of e-mail, compliance reporting andworkflow for defining business-, routing-, filing- and retention-rules for vertical applications and compliance demands.

In the content management market, Xerox competes with Microsoft, which offers SharePoint, Documentum and FileNet.